ÜÜÜÜ Ü Ü ÜÜÜ Version 2.0 Û Û Û Û ÛÜÜ June 90 Û Û ÛÜÜÛ ÛÜÜ ßßßßß ÛÜÜÜÜÜÜÜÜÜÜÜÛ <<< QUE ACCOUNTING >>> Copyright (c) 1989,1990 Personal Info Manager D R A F T OPERATIONS MANUAL ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º QUE ACCOUNTING º º PERSONAL INFO MANAGER º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The QUE Accounting Personal Info Manager system is a conglomeration of various functions geared toward the individual interested in time management and the freedom to record transactions and create reports on information databases designed by him or herself. Some common uses include: The salesman who desires to record appointments, to record notes on meetings, to store information on customers and perhaps to create letters merging that information into the body of a letter for each selected customer. The businessman who uses a computer to record notes and perform calculations and imports information from a spreadsheet into a database to produce reports in several different sequences and summaries. The accountant who uses the file creation utility to design a general ledger and then uses the update function to enter transactions and the Query and Report Writer to produce financial reports, summarising by account classification that he has designed. The system is composed of the following functions: ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ EXIT TO DOS ³ ³ NOTEPAD ³ ³ CALCULATOR ³ ³ PHONE DIRECTORY ³ ³ APPOINTMENT CALANDER ³ ³ QUERY and REPORT WRITER³ ³ UPDATE A FILE ³ ³ DESIGN A FILE ³ ³ SYSTEM SETUP ³ ³ WRITE TO ASCII ³ ³ IMPORT ASCII ³ ³ GO TO DOS ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ DESCRIPTION ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ The EXIT to DOS function simple exits the system and returns you to the operating system. The NOTEPAD is a mini word processor that provides block copy, move and delete commands and the ability to merge with any file and produce personalized letters. The CALCULATOR is a standard calculator that also includes the ability to move a calculated amount from the calculator to any numeric field in the UPDATE function. The PHONE DIRECTORY is a nice databases that keeps track of phone numbers and addresses. The functions provided include an auto dialer and a mass mail utility. The APPOINTMENT CALENDAR is a nice way to keep track of appointments whether past or future. The comment field provides ample room to keep notes pertaining to a specific appointment. QUERY and REPORT WRITER provides the ability to display or print records using any valid boolean selection criteria. In a real sense, this product allows the user to create his own report formats by selecting the fields and their sequences. Some notable features include the ability to save selections for future reference and the ability to select information from several files simultaneously. The UPDATE A FILE selection provides the ability to select a file, include a filter and display the chosen data in a table display allowing addition, deletion and modifications. The DESIGN A FILE option is used to create databases to store information. It is in this feature that the system becomes unique to your requirements. There are no limits to the number of databases (files) created and they may include alphabetic, numeric and date information. The SYSTEM SETUP is used to configure the system with report and screen headings and to restrict access through password protection. The IMPORT and EXPORT functions are used to convert data from foreign systems such as LOTUS and ASCII based files to the Personal Info Manager(PIM) and vice-versa. The GOTO DOS function provides access to the operating system without leaving the system. Its uses included changing directories and checking disk storage and if memory allows to run other programs. NOTEPAD: ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ The NOTEPAD is a handy, mini word processor that will meet most of your word processing needs. It works most effectively with memo size files but may be used to access larger documents. Like many word processors it is limited by the size of available memory. Most typical users (640K) will not have a problem. However, it is a good precautionary measure to periodically save your file as you are typing. The NOTEPAD option may be activated from the menu or by pressing the F4 key from within other designated functions. The following keys are active within the NOTEPAD window. Alt-A (A)ppend a file to current file and continue Alt-G (G)oto line number Alt-H (H)elp screen Alt-I (I)nsert line Alt-K (K)ill current line Alt-L page (L)ength for printing Alt-M change (M)argins Alt-N edit (N)ew file Alt-P (P)rint file Alt-Q (Q)uit but save edits Alt-R search and (R)eplace Alt-S (S)ave file & continue Alt-T (T)oggle wordwrap on/off Alt-W (W)rite to new file Alt-X e(X)it without saving Alt-Y change director(Y)/wildcard ALt-B (B) place a block marker Alt-F Insert a field from a database FUNCTIONS: EDIT WINDOW/STATUS LINE: when you enter the notepad, the edit window takes up nearly the full screen. There is a status line at the bottom, which displays the name of the file being edited, the current line and column position of the cursor, the left and right margins, and the status of wordwrap and insert modes (displayed when active as "" and "", respectively.) When a file has been edited, an asterisk will appear at the right side of the top row (next to the "Alt-H=Help" message). CURRENT DIRECTORY/WILDCARD - the notepad gives you the ability to change the working directory and/or filemask at any time. When you first enter the notepad, the current directory will be set to the default DOS directory, and the wildcard will be set to '*.*'. If you would like to change either the directory where the notepad looks for files or the wildcard used (e.g., "*.TXT", "*.PRG"), press Alt-Y and enter the new information. You do not have to enter slashes in front or back of the directory name UNLESS you include a wildcard. For example, to change the current directory to "\ACCT\", you need only enter "ACCT". However, if you want the notepad to look for all the .TXT files in subdirectory \ACCT\, you must enter "\ACCT\*.TXT". If you enter just the wildcard, the current directory will remain unchanged. If you enter a directory name only, the wildcard will be reset to "*.*". If you press Enter without typing in anything, neither the current directory nor the wildcard will be changed. Examples: let's assume that your application is in a subdirectory named \WORKSTUF. The initial current directory/wildcard will be set to "\WORKSTUF\*.*". If you press Alt-Y and enter "*.TXT ", the directory/wildcard will be changed to "\WORKSTUF\*.TXT". If you wish to change to the ACCT subdirectory, press Alt-Y and enter "\ACCT ". The directory/wildcard will then be changed to "\ACCT\*.*". Suppose you then want to look at only the .TXT files starting with the letter P in the directory \ACCT You would press Alt-Y again, and enter "\ACCT\P*.TXT". FILENAMES: when you press Alt-N to edit a new file or Alt-W to write to another file, a scrolling window will appear containing all files that match the current directory and wildcard mask. The directory and wildcard mask will be shown at the top of this window for reference. Note that files with the following extensions will not appear in this directory, based on the assumption that there should be no need to edit binary files: .EXE .COM .DBF .NTX .DBT .NDX .OBJ. To select a file, move the highlight bar to it and press Enter. Also note by pressing a letter key, the first file starting with that value is highlighted. PgUp, PgDn, Home and End keys are also available. INSERT and WORDWRAP: the start-up values for these modes is on. They may toggled off and on at any time by pressing Insert and Alt-W, respectively. The status of these modes appears at the right side of the status line. Additionally, the cursor size will change from large (insert) to small (overwrite) based on the current mode. MARGINS: the start-up margins are 1 and 80. However, you may change these margins at any time by pressing Alt-M and entering the desired values. When you change the margins, the on-screen display will adjust to reflect the new margins. You may use larger values for the right margin than would appear on the 80-column screen. In such instances, you should toggle wordwrap off and scroll to the right to display text beyond the on-screen right margin. The current values of the margins appear on the status line. Text will adjust to the new margins unless hard returns (enter key) is identified in which case a break will occur to a new line. PAGE LENGTH: the start-up page length for printing is 60 lines. You can change this at any time by pressing Alt-L. SEARCH AND REPLACE: you can search and replace for all or for only a specific number of occurrences of a character string. When you press Alt-R, you will be prompted first to enter the search string, then the replacement string. You will then be asked if you want to replace all occurrences of the search string. If you answer 'N', you will be prompted to enter the number of occurrences to replace. Please note that the search begins at the top of the file and continues either to the end of the file or until the specified number of occurrences have been replaced. PRINTING: you may print the current file at any time by pressing Alt-P. Printing may be aborted at any time by pressing Esc. The format of the printed page is determined by the current settings of the margins and page length. BLOCK COPY: used to highlight a block of text to be copied moved or deleted. Alt-B both starts and stops the block marking. A third Alt-B brings up the function window. FIELD INSERTION: used to bring in fields from a database. The selected fields will be printed in the body of the letter. ** Used from within the Query function after desired file and records have been selected. (F4 activates Notepad) DOCUMENT EDIT KEYS Several key combinations may be used to facilitate the word processing function. They include: Ctrl-Y delete the current line Ctrl-T delete word right Home move to beginning of line End mov.de to end of line Ctrl-Home move to beginning of current window Ctrl-End move to end of current window PgUp move to previous window PgDn move to next window Ctrl-Pgup move to beginning of memo Ctrl-Pgdn move to end of memo Enter create a hard return - goto next line CALCULATOR: ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ This is a useful calculator that includes all the basic operators: addition (+), subtraction (-), multiplication (*), and division (/). But it also has some other goodies, including exponentation (^), percentages(%), a paste function and a full-featured memory. Plus, whenever you press an operator ('+', '-', '*', '/', or '^'), the previous number is shown above the display window. This is handy for when you are processing a list of numbers and forget where you were. Also the calculator can be moved around the screen using the directional arrow keys. The maximum value that can be stored in the calculator is 99,999,999,999.9999. Active Keys: '+' -- addition '-' -- subtraction '*' -- multiplication '/' -- division '^' -- exponentation 'C' -- clear current 'E' -- clear entry (does not clear previously entered number in pending operation) 'P' -- print (adding machine mode) 'M' -- Memory '=' or Enter -- process operation Esc -- exit 'R' -- round to number od decimals 'D' -- change number od decimals displayed '%' -- percentage 'Ctrl-p' -- paste function backspace -- erase last digit Calculator movement keys: UpArrow -- move calculator up one row DnArrow -- move calculator down one row LtArrow -- move calculator left one column RtArrow -- move calculator right one column Ctrl-LtArrow -- move calculator to far left (rows unchanged) Ctrl-RtArrow -- move calculator to far right(rows unchanged) Home -- move calculator to top left corner End -- move calculator to bottom right corner PgUp -- move calculator to top row (columns unchanged) PgDn -- move calculator to bottom row (columns unchanged) Memory Functions: To access memory functions, press "M", then one of the flashing function keys. The function keys are: 'R' -- recall number stored in memory 'C' -- clear memory (reset to zero) '+' -- add current number to number stored in memory '-' -- subtract current number from number stored in memory '*' -- multiply number stored in memory by current number '/' -- divide number stored in memory by current number PASTE function The paste function enables you to paste the current calculator value into a numeric field while adding or changing records in a file. However, erratic results may occur if the number of decimal places in the number to be pasted is larger than the number of decimals of the field described in your file. For example, suppose that you have just used the calculator to derive the result 75.2877. You wish to paste this number into an amount field on the screen prior to popping up the calculator. If the field is only 2 dec- imal places than the probability is strong that this number will be stored on-screen as 75.29 (although internally it will remain 75.2877). PRINT - Adding machine mode By pushing "P" for Print, the calculator emulates an adding machine. This will be noted by a small "P" to the right of the number window. Each calculation will be sent to the printer (if it is on-line). After all, if you have invested several thousand dollars in PC hardware (and software), why bother spending more money on a ten-key adding machine? Press "P" again to leave adding machine mode. PHONE / ADDRESS DIRECTORY: ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ This allows you to maintain a phone database with names, addresses, and phone numbers of business and personal contacts. If you have a modem, you can dial any of the phone numbers in your database. You may also print mass mailings to some or all names in the phone file. The user interface is a browse-style window. You can view, add, edit, and delete records from the phone database. Active Keys: A -- add a record to the database E -- edit highlighted record D -- delete highlighted record Up and down arrow keys -- scroll through the database Esc -- exit the phone directory alt A -- view/edit address information for the highlighted record alt L -- print listing of all names in the phone directory alt M -- mass mailing to selected or all names in phone directory. alt-P -- dial highlighted phone number alt-R -- redial last number alt-S -- communication parameters ADDRESS INFORMATION Press alt-A to view and/or edit address information for the highlighted person. A box containing that information will appear in the middle of the screen. You may enter information in these fields as desired. You can then press Ctrl-W to save your edits, or Esc to exit without saving. Either way, you will be returned to the browse window. REPORTS Press alt-L to print a list of the names in your phone database. You will be asked to select the sort order: (1) by last name; (2) by company; or (3) by phone number. Pressing Esc at this prompt will abort the printing process. ** Use the Query Report Writer to create more specialized reports. MASS MAILING Pressing alt-M enables the mass mailing feature. You will first be asked whether you wish to send letters only to selected names. (Names are selected if the field "MAIL" shows as "YES"). A list of files in the current directory will then appear, and you will be prompted to select one to use as the merge document. Once you have selected the merge document, you will be asked to enter the left margin (the default value is 10). ** To change the directory EXIT to DOS and use the change directory command (CD) AUTO-DIALING Press alt-P to dial the highlighted number (first, make sure that your modem is hooked up and turned on). The default communications port is 1; if you wish to configure the dialer to use a different port, use the Alt-S function. COMMUNICATION PARAMETERS PBX - all numbers are preceded with a pause if this is on Modem initialization string -- Default is ATZ (Hayes) Modem hangup -- Default is ATH (Hayes) Tone/Pulse -- T for tone dialing, P for pulse COM port -- 1 for COMM1, 2 for COMM2 Local Area Code -- used to preclude dialing the area code on local calls CALENDAR/APPOINTMENT TRACKER ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ This is a pop-up calendar with an integrated appointment tracker. You can point and shoot on any date to add, edit, or view appointments for that date. You may also print or delete appointments for any range of dates. When you first enter the calendar, the current month will be displayed along with the first two weeks of the next month. The current day will blink. Any days that have appointments will be displayed in reverse video. The following keys are active within the calendar: Left-arrow Go backward one day Right-arrow Go forward one day Up-arrow Go backward one week Down-arrow Go forward one week PgUp Go back one month PgDn Go forward one month Home Jump to first day of month End Jump to last day of month Esc Exit calendar Enter Add/Edit/View appointments for current date P Print appointments for current date D Delete appointments for current date T Time Block display ADDING/EDITING/VIEWING Appointments Use the navigation keys to move to the desired date, then press Enter. A browse window will appear near the bottom of the screen showing the time and description of all appointments for that date. If there are not already appointments for that date, you will automatically be placed in Add mode. Press Ctrl-W to save this new appointment, or Esc to exit back to the calendar. Appointments may be edited by highlighting the desired appointment in the browse window and pressing 'E'. You may also add a memo to each appointment by highlighting the desired appointment and pressing 'N'. You may return to the calendar by pressing Esc. Recurring Appointments - if you wish to add an appointment that will recur on a regular basis, press 'R'. You will have the following options: i. Every day-of-week (Monday, Tuesday, etc.) ii. Every other day-of-week iii. Every ... day of the month (1st, 2nd, 3rd, etc.) iv. Every day v. Every weekday (not applicable to weekend appointments) Move the highlight bar to the desired frequency and press Enter. PRINTING Appointments To print all appointments for a range of dates, Press"P". You will be prompted for the start and ending dates and if appointments are found, notes to appear on the printed report. DELETING Appointments You may either delete appointments for a single date or for a range To delete a single date's appointments, use the navigation keys to move to the desired date and press "D". The number of appointments for that date will be shown, and you will be asked to confirm your deletion request. As with printing, if there are no appointments for the selected date, you will get a non-fatal error message. To delete appointments for a range of dates, you will be prompted to input the starting and ending dates. The starting and ending dates will initially be set to the highlighted date, but you will certainly want to change them. As with deleting a single date's appointments, the number of appointments to be deleted will be shown and you will be asked to confirm your request. If there are no appointments in that range of dates, you will receive a non-fatal error message to that effect. TIME BLOCKS Pressing "T" will display the days appointments in a graphical bar chart. Available and used 15 time blocks are indicated in solid and dotted blocks. CHECKING Daily Appointments ("Tickler") Each time the system is accessed, the system checks to see if any appointments are scheduled for the current date. If some are found they will appear on the screen. This function may be toggled off and on by changing the CHECKAPP flag in the SETUP file. QUERY / REPORT WRITER ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ The RW Query and Report writer function is a powerful utility to select information upon complex condtions set with 'easy to follow' instructions. It can even be used to access files outside the QUE Accounting series or programs. The popup window style access allows you to select files, set relations between files and to select the fields to appear on the output. The output may be directed to either a table format on the screen or a report. If the desired file is not yet created use the DESIGN A FILE option to do so and then proceed to enter records by selecting the 'All Records for XXXXX' query automaticaly set up during file creation or import the data from a DOS ASCII file (see IMPORT ASCII). Chosing Files When you first enter the program, a listing of files in the current directory are displayed. Highlight the desired file(s) and press F10 to continue to the next phase. Making Relations When more than one file is selected, the first file chosen is considered the parent and a relation must be set between it and its children( subsequent files). To relate files select the field in the parent by highlighting it and pressing enter. Select the corresponding field in the child file. eg. Soc Sec Num relates to Soc Sec Num Press F10 when complete. Select, Sorted by and Where This section tells the computer what data is to be selected and in what sequence. Select the fields from the files and press F10 when complete. Sort the fields in the order in which you would like to see them displayed by selecting them in the sort sequence. eg. Lastname Firstname The Where section uses boolean algebra and range values to create a subset of data. eg. State='PA' .and. Lastname>'MAAA' .or. rate>100.00 Screen or Printer Output The selected information automatically goes to a table display but may be redirected to a printer. Printed reports may include one or more of the following: report headings subtotaling summation averaging maximum and minimun values margins page widths and lengths The math functions are also available while in the screen mode. Saving the Query The selected boolean criteria may be saved for future reference by pressing the F6 key and entering in the brief description. Saved queries may be accessed and executed at any time eliminating the need of having to rekey in the selection criteria. Each time executed the latest data is read from the files. Mail Merge The most versatile mail merge function is a combination of the Query and Report Writer and notepad functions. Although a mass mailing may be done through the Phone Directory and Update a File option, only through the Query and Report Writer can fields be selected from multiple files! To use this feature proceed with creating your query and execute it as normal. Hit the HOT key (F4) for the notepad while in the display table of the selected records. Select the memo desired using ALT-N and select the desired fields using ALT-F. The ALT-F will display a table of all fields from the open databases. The preface to each field indicates the source database. Press ALT-P to print and answer "Y" to the question for printing multiple letters unique to each selected record. DESIGN a FILE ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ To create a file, enter the name, type and length of the fields desired. The naming conventions used should reflect the type of information stored. For example, assume the following fields were added to create a database used to store deposit amounts made to customer accounts: Field name Type Len Dec ---------- ---- --- --- ACC-NUMBER N 10 2 ACC-NAME C 20 ACC-AMT N 10 2 ACC-DATE D 8 Note all fields are preceded with 'ACC-' to reminds us that the information relates to Accounts. Any nomenclature can be used as long as the field length does not exceed 10 characters. EDITS: The name of each field must be unique to the file. The maximum length for any field is 99. Only numeric fields may have decimal places. Any Date type (D) fields will automatically be set to a length of 8 with MM/DD/YY format at the time the file is created. By default, records entered or updated must match the edit criteria established when the file is created. Only numbers can be entered for (N)umeric type fields. Only valid dates for D type Any character for (C)haracter type. When done entering fields, leave the Name field blank. You will then be asked for the file name you wish to call the new file. If a file with the same name exists in that directory, you'll be asked to abandon operation or overwrite it. Records are added to new files by creating a 'ALL RECORDS' criteria and then using it to display the table entry form to the screen. Use the add mode as defined above. UPDATE A FILE ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ This function provides the ability to update your databases. It also allows the selection of a given subset of information and the desired sequence of appearance to the table display. A file is selected by highlighting it and pressing enter. The second screen to appear is a listing of queries used to access the files in your system. If no query is created for the selected file, press F10 aqnd create one at this time. A query is necessary to access files. An all encompassing query may be created by simply pressing the ESC key when in the F10 New Query mode. A brief description field will be displayed to describe the query. In this case "All records for this file ?????" would suffice, where ????? is the name of the file selected. If a query is already present, select it to gain acess to the file. If no records are found, you will be prompted to enter the add mode. The active function keys include: B-Z Search for a given record + Add a record - Delete current record Ctrl Home Top of screen Ctrl-End Bottom of screen Pgup Previous page Pgdn Next page Home Beginning of current record End End of current record Esc Return to menu Enter Open up current field for changes If the UPDATE field in the System Setup table is set to False, no update will be allowed. SYSTEM SETUP ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ This function allows you to set the appropriate flags to control operations and to protect system access with a password. CHECKAPP - toggle on/off whether the daily appointment check is done at start-up. UPDATE - toggle on/off whether or not the update mode is activated. PASSWORD - if a value is entered in this field than it will be prompted for when trying to access the system startup function. If you forget the value assigned delete the SETUP.DBF file from the directory and start over. SCRHEAD - the value to appear on the first line of the menu screens. WRITE ASCII file ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ This option will take any selected DBASE file and create a fixed format ASCII file that can then be imported to other computer systems such as word processors and spreadsheets. Most applications provide a complete description on importing and exporting data to and from other systems. The DOS operating system for one, allows the creation of fixed files using the COPY CON and ECHO commands among others. The format currently produced is a fixed length file where fields are not delimited with special characters(, space, ..) but are accessed by their relative position in the file. IMPORT ASCII file This function reads any fixed format ASCII file into a predefined DBASE file for processing by the QUE PIM system. Most applications provide the ability to create ASCII files very easily. Please consult the manual specific to your system for instructions. GO TO DOS This option is a means to access DOS without leaving the query system. Be aware of memory limitations prohibiting execution of programs too large to fit into the reduced space. HOT KEYS ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ Within certain functions 'hot keys' or the function keys assigned to a given module may be pressed to create a layered environment. What that means is that while entering a memo in the NOTEPAD, I may want to do a quick calculation. By pressing the F6 key I can popup the calculator, peform my calculation, exit with ESC and return to the exact spot within my notepad from where I left off typing. Below is a list of what modules allow for 'HOT KEY' processing: EXIT TO DOS NONE NOTEPAD F4 F6 F7 F8 CALCULATOR NONE PHONE DIRECTORY NONE APPOINTMENT CAL NONE QUERY / UPDATE F4 F7 F8 DESIGN A FILE F4 F6 F7 F8 SYSTEM SETUP F4 F6 F7 F8 WRITE TO ASCII F4 F6 F7 F8 IMPORT ASCII F4 F6 F7 F8 GO TO DOS NONE **** End of QBASE.TXT **** ----------------end-of-author's-documentation--------------- Software Library Information: This disk copy provided as a service of Public (software) Library We are not the authors of this program, nor are we associated with the author in any way other than as a distributor of the program in accordance with the author's terms of distribution. Please direct shareware payments and specific questions about this program to the author of the program, whose name appears elsewhere in this documentation. If you have trouble getting in touch with the author, we will do whatever we can to help you with your questions. All programs have been tested and do run. 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